The American University of Malta is seeking a dedicated and organized Assistant Registrar to support the Registrar in managing student records, coordinating registration processes, and ensuring compliance with university policies and regulations. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.

 

Key Responsibilities:

Student Records Management: Assist in maintaining and updating student records, ensuring accuracy and confidentiality.

Registration Process Coordination: Support the registration process, including course enrollment, add/drop requests, and verification of student eligibility.

Data Entry and Reporting: Input and manage data in the university’s student information system, and generate reports as needed.

Communication: Serve as a point of contact for students, faculty, and staff regarding registration and academic records inquiries. Provide clear and timely responses to queries.

Policy Compliance: Ensure that all registration activities comply with university policies, procedures, and regulatory requirements.

Event Coordination: Assist in organizing registration-related events, such as orientation and graduation.

Support for the Registrar: Provide administrative support to the Registrar, including managing correspondence, and other tasks as assigned.

Record Auditing: Assist in auditing student records to ensure accuracy and completeness.

Document Management: Help with the preparation and distribution of official documents, such as transcripts and diplomas.

 

Qualifications:

Education: A bachelor’s degree in education, administration, or a related field is preferred.

Experience: Previous experience in a registrar's office or academic administration is highly desirable.

 

Skills:

Strong organizational skills with attention to detail.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, …).

Ability to handle sensitive information with confidentiality.

Strong problem-solving skills and ability to work independently.

Familiarity with student information systems is an advantage.

 

Personal Attributes:

Ability to work well in a team and collaborate with different departments.

Adaptable and able to handle multiple tasks simultaneously.

A proactive attitude with a willingness to learn and grow within the role.

 

The American University of Malta is an equal-opportunity employer and encourages applications from individuals of all backgrounds.